Relocating to a new office can be a mix of emotions - from excitement to overwhelm. However, with careful planning and preparation, you can make the transition smoother. In this blog post, we'll share some practical tips that can help you settle into your new workspace with ease.
Consider an office re-fit
One helpful way to improve your workspace is to assess it thoroughly and take note of any areas that require adaptation or redesign. After completing this initial step, you can then proceed to make the necessary changes to enhance your workspace.

An office re-fit typically involves making changes to the layout, design, and functionality of the workspace to better meet the needs of the business and its employees. This can include upgrading lighting, adding new furniture, reconfiguring workstations, improving storage solutions, and incorporating new technology and equipment.
The goal of an office re-fit is to create a more comfortable, efficient, and inspiring workspace that promotes productivity, creativity, and collaboration among employees. A successful office re-fit can also help the business to attract and retain top talent, improve employee morale, and enhance the overall image and reputation of the company.
At Afit Commercial, we provide personalised assessments of your current workspace to determine the most suitable solution for your business. Our office re-fit service allows you to transform your existing workspace into a customised office environment that meets your specific needs. Trust our team at Afit to create the perfect office space for your business.
2. Put Together a Schedule
When moving office, it's crucial to create a schedule that outlines all the necessary tasks. This timeline should include key moving dates, such as when to pack up equipment and when to move out of the old office. By identifying all the essential tasks in advance, you can ensure a smooth and efficient move that minimises downtime for your business. From notifying employees and clients about the move to coordinating with movers and setting up the new office space, a well-planned schedule is the key to success.

Creating a timeline is a crucial step in the process of planning a move. It allows you to identify all the essential tasks and set realistic deadlines to complete them. A well-planned schedule can help reduce stress and make the transition to your new office much smoother. To start with, you should make a list of all the tasks that need to be done before, during, and after the move. This includes everything from decluttering and packing to hiring a moving company and setting up utilities at your new home.
Once you have a comprehensive list of tasks, you can start prioritising them and estimating the time required to complete each one. This will help you create a timeline that allows you to stay on track and avoid last-minute rush.
3. Assess the New Space
If you're looking to evaluate your office layout and dimensions, Afit Commercial can help you redesign your office space. Our team specialises in space planning, which involves an in-depth analysis of how physical space is used in structures. We consider the purpose of spaces and who will use them to identify under-utilised areas and propose solutions to reduce costs.

Our space planning services can help you save thousands of pounds in unnecessary office rentals by advising you on how many people could be accommodated within your site, producing reports showing what size areas are occupied by each team, and proposing ways to optimise your space.
We pride ourselves on making the most of what you have, reusing your existing furniture to help minimise your office's carbon footprint, and sourcing any new furniture as required. We are fully independent and can take a project from design through to completion.
4. Create a Detailed Floor Plan
Before setting up your workspace, it's crucial to create a comprehensive floor plan that outlines the placement of furniture, decorations, and equipment. At Afit Commercial, we begin by conducting a thorough discovery phase in which we develop a complete workspace strategy tailored to meet your company's specific needs. By considering both your employees' wellbeing and your business objectives, we devise a plan to enhance your office space and achieve measurable results.

Your Move Checklist
Preparing to move an office can be a daunting task. To ensure a smooth and efficient move, it’s important to have a detailed checklist in place. Here are some items you may want to include on your office moving checklist:

1. Assign a moving coordinator: It’s important to have one person in charge of coordinating the move to ensure that all tasks are completed on time.
2. Create a moving timeline: Establish a timeline that outlines all of the tasks that need to be completed before, during, and after the move.
3. Determine your budget: Determine a budget for the move and stick to it.
4. Hire a moving company: Research moving companies in your area and choose one that is reputable and experienced.
5. Notify employees and clients: Give employees and clients plenty of notice about the move and provide them with any necessary information.
6. Order new furniture and equipment: If you’re planning on purchasing new furniture or equipment for your new office, make sure to order it well in advance.
Did you know? At AFIT Commercial Exeter, we can supply furniture. Whatever you need, we'll help you!
7. Label and organise everything: Make sure everything is labeled and organized to ensure that nothing gets lost or damaged during the move.
8. Update your address: Update your address with all relevant parties, including clients, vendors, and service providers.
9. Set up utilities and services: Make sure that all utilities and services are set up and ready to go in your new office.
10. Conduct a final walkthrough: Conduct a final walkthrough of your old office to ensure that everything has been packed up and that nothing has been left behind.
By following this checklist, you should be well on your way to a successful office move. Get in touch with our workspace specialists today for more information!
Comments